🧠 Revolutionize Your Accounting — AI-Powered Finance on QuickBooks

🧾 Automate Trial Balances in One Click — Right from Google Sheets
By Mystic Matrix Technologies – Financial AI-as-a-Service

💡 Imagine This:

You open a Google Sheet.
Click one button labeled “Get Trial Balance”.
Within seconds, your real-time, formatted Trial Balance from QuickBooks appears in the sheet — no logins, no exports, no back-and-forth.

Sounds magical?
We built it.

Welcome to Financial AI-as-a-Service by Mystic Matrix.

🧠 What Is Financial AI-as-a-Service?

  • We define it as:

A seamless system where financial data flows automatically from accounting platforms like QuickBooks into user-friendly tools like Google Sheets and Power BI — driven by automation, APIs, and LLMs.

Our goal?
Make accounting as easy as clicking a button.

🧾 Use Case Spotlight: Trial Balance Bot in Google Sheets

❌ The Traditional Problem:

  • Clients have to log into QuickBooks
  • Navigate confusing menus
  • Download a trial balance as a PDF or CSV
  • Email it to their CA or finance team

This is inefficient, error-prone, and slow.

✅ Our Smart Solution:

A Google Sheets Add-on Button that:

  • Accepts natural language queries (like “Get TB for July”)
  • Fetches real-time trial balance via QuickBooks API
  • Formats and writes the result into the active sheet

⚙️ How It Works (Under the Hood)

Here’s a breakdown of the workflow:

🧾 Step 1: Client Clicks a Button

  • We embed a custom menu or UI button in Google Sheets
  • Powered by Google Apps Script

🔐 Step 2: Backend API Triggered

  • Secure call to Flask-based API hosted on Azure
  • Validates user and company ID

🧠 Step 3: Prompt Parsed by LLM

  • GPT-4 (OpenAI / Azure OpenAI) reads:
    “Generate trial balance as of July 31, 2025”
  • Converts that into QuickBooks API parameters

🔗 Step 4: QuickBooks API Called

  • Authenticated call to /reports/TrialBalance
  • Fetches real-time data (filtered, mapped)

📊 Step 5: Data Posted Back to Sheet

  • Final trial balance rendered like this:

| Account Name       | Debit.      |      Credit |
|————————-|————-|————-|
| Sales                     |                 | ₹150,000 |
| Purchases             | ₹70,000 |                   | 
| Retained Earnings |                 | ₹20,000   |
| …                           | …             | …             |

✨ Benefits at a Glance

FeatureBenefit
🧠 LLM-Powered PromptsNatural queries like “TB for last month”
📥 Google Sheets InterfaceFamiliar, no need to train users
🔗 QBO Real-Time API AccessAlways up-to-date data
🔐 Secure & Role-Based AccessOnly authorized clients or staff
🚀 Instant AutomationSaves hours of manual work

📸 Visual Snapshot (Workflow Diagram)

🧰 Built With:

LayerTechnology
UIGoogle Sheets + Apps Script
BackendFlask API (Python)
IntelligenceGPT-4 (OpenAI / Azure OpenAI)
Data SourceQuickBooks Online API
HostingAzure Web App + Pipeline

🔐 Data Privacy & Security

We built this for professional use — accountants, CFOs, and financial teams — so we take privacy seriously:

  • OAuth-secured QuickBooks tokens
  • Zero third-party data sharing
  • Role-based access controls
  • Logs + audit trail for every call

💬 What Can the Bot Handle?

🧾 Trial Balance (any date range)
📄 General Ledger exports
🧍 Vendor-specific 1099 reports
📤 Expense detail reports (EDR)
📊 Summary to Power BI

All with natural language prompts and just one click.

💼 Who Should Use This?

✔️ Accounting Firms
✔️ Finance Teams
✔️ Freelance CAs
✔️ Tech-Forward CFOs
✔️ MSMEs using QuickBooks

If you’re still asking clients to send reports manually — you’re behind.

🏁 What’s Next?

We’re expanding this to include:

  • 🔁 Recurring TB reports (auto-run monthly)
  • 📧 Email/SMS-based bot interface
  • 🧾 GST / TDS return summaries
  • 🔎 AI-powered anomaly detection in entries
  • 📈 Power BI connector for real-time visual dashboards

✅ Try It Live

Want a demo?
We’ll embed the bot inside your Sheet and connect to your QBO sandbox or live data.

📧 Email: info@mysticmatrix.tech
🌐 Web: www.mysticmatrix.tech

Mystic Matrix Technologies
Financial AI-as-a-Service. Powered by Automation.

🙋‍♀️ Frequently Asked Questions (Client-Focused)

❓1. How does the “Get Trial Balance” button work in Google Sheets?

When you click the button, our system securely connects to your QuickBooks account, fetches the real-time trial balance for the specified date range, and inserts it into your Google Sheet — automatically formatted and ready to use.

❓2. Do I need to log in to QuickBooks every time I run it?

No. Once your QBO account is securely connected (via OAuth), you don’t need to log in again. The process is fully automated and token-based.

❓3. Is my QuickBooks data safe?

Yes. We use encrypted OAuth authentication, secure APIs, and never store your raw financial data. Your data only flows between QBO and your Google Sheet during your authorized session.

❓4. Can I pull Trial Balances for previous months or fiscal years?

Yes! You can specify any date range (monthly, quarterly, or yearly), and the bot will fetch your trial balance accordingly.

❓5. What happens if an account is missing or misclassified?

The bot only pulls what QuickBooks has stored. However, you can flag discrepancies directly in the sheet, and our system can help identify anomalies via AI-assisted prompts.

❓6. Can the bot do more than just Trial Balance?

Yes! In addition to Trial Balance, our system can:

  • Fetch General Ledger reports
  • Build 1099 vendor summaries
  • Extract Expense Detail Reports (EDR)
  • Push data into Power BI dashboards